Office Relocation Checklist — A Complete Guide for UK Businesses

An office relocation involves far more moving parts than a house move. You're coordinating IT infrastructure, lease agreements, staff, clients and operational continuity — all while keeping the business running. Start planning early and work to a checklist so nothing falls through the gap.

3–6 months before

• Review your current lease — notice periods are typically 3–6 months
• Define your new space requirements: desks, meeting rooms, storage, parking
• Appoint an internal relocation coordinator
• Shortlist and survey new premises
• Get removal quotes — a specialist commercial removals team is worth it for IT equipment and sensitive files

2–3 months before

• Sign new lease and confirm move date
• Notify clients, suppliers and business contacts of your new address
• Update your website, Google Business Profile and all directories
• Brief your IT team on cabling, server relocation and broadband at the new site
• Review contents insurance for the move period and new premises

4–6 weeks before

• Confirm removal company booking and access arrangements at both sites
• Order any new furniture or equipment needed for the new office
• Create a floor plan for the new space — label each zone
• Archive and declutter: shred documents you no longer need, dispose of old equipment securely
• Notify HMRC, Companies House and your bank of your new business address

1–2 weeks before

• Label all furniture and equipment by zone/destination desk
• Back up all IT systems and servers
• Disconnect non-essential equipment ready for packing
• Confirm parking suspensions or loading bays at both sites
• Brief all staff on the move schedule and their responsibilities

Moving day

• Have a coordinator on site at both the old and new office
• Photograph the old office before leaving — for dilapidations reference
• Ensure IT is connected and tested before staff arrive at the new site
• Do a final sweep of all cupboards, server rooms and storage areas
• Hand over keys and document the condition of the old premises

After the move

• Update all online directories and listings
• Set up call forwarding on your old number if it's changing
• Send a new-address announcement to your client list
• Check all IT systems are fully operational
• Complete any dilapidations schedule with your outgoing landlord